1A First Alternative

Office 365 with Outlook - Calendar

This manual is meant for Outlook users.
This manual explains how to connect to a shared calendar and how to share your own calendar.

Requirements

To complete this manual, you will need:

  • A computer connected to the internet
  • The Outlook client

Usage

1
Sharing your own calendar
  • See the steps under "Configure" in this manual
2
Go to the Outlook Calendars view
  • Open Outlook
  • in the bottom-left corner in Outlook, click on the calendar-icon
Go to the Outlook Calendars view
3
viewing a shared calendar
  • The lower-left part of the navigation-pane shows the calendars that have been added to your Outlook
  • Select the calendars you want to display
  • in the main view-pane, Click on ← to overlay the calendars
  • Deselect the calendars you don't want to display anymore
  • When a shared calendar isn't visible in your Outlook,
    Follow the steps "Adding a shared calendar"
viewing a shared calendar
4
Adding a shared calendar (1)
  • In the Outlook Calendars view
  • Click Add Calendar
  • Choose From Address Book...
Adding a shared calendar (1)
5
Adding a shared calendar (2)
  • In Adress Book "Global Address List", search for the calendar you want to add
  • Click button Calendar to add the selected calendar to the field
    • You can add multiple calendars to this field
  • Click OK
Adding a shared calendar (2)

Steps

1
Sharing your calendar with colleagues
  • Go to the Outlook Calendars view
  • Right-click on your own calendar, choose option "Sharing Permissions...", this will open a new screen
Sharing your calendar with colleagues
2
Add Calendar permissions
  • In screen "Agenda Properties", choose tab Permissions
  • Click button Add, this will open a new screen
Add Calendar permissions
3
Select the colleagues you want to add
  • In screen "Add Users", select the colleagues that you want to give permissions on your calendar
  • Use the bar underneath Search to search for your colleague
  • Click Add
    • This will put your colleague's name in the field behind the Add bar, you can add multiple colleaugues
  • Click on OK
Select the colleagues you want to add
4
Set the permissions for your colleagues
  • In screen "Calendar Properties", make sure you are on tab Permissions
  • Select the colleague whose permissions you want to set
  • Choose which permissions you want to give to this colleague
  • Click Apply if all settings are as you want them to be
  • Click Remove if you want to stop sharing your calendar with this colleague
  • Click OK if you want to close this screen
Set the permissions for your colleagues