1A First Alternative

Office 365 with Outlook - Out-of-office

This manual is meant for Outlook users.
This manual explains how to activate out-of-office for your mailbox.

An out-of-office mail is sent in response to incoming email.
If there is no incoming email while the out-of-office option is active, no response will be sent.
Each sender will receive one out-of-office mail, even if they send multiple emails while "Automatic Replies" is active.

Requirements

To complete this manual, you will need:

  • A computer connected to the internet
  • The Outlook client

Steps

1
Open settings
  • Open Outlook
  • Click on File
Open settings
2
Open the Automatic reply menu
  • Click on Automatic Replies
Open the Automatic reply menu
3
Activate Automatic Replies
  • Check that the settings for "Automatic Replies" are opened for the desired mailbox
  • Select "Send automatic replies"
  • Activate "Only send during this time range" if you have a time-frame during which you want to send the auto-reply
  • Choose whether you want to send the auto-reply only to recipients "Inside your organisation" or also to recipients "Outside your organisation"
  • Choose whether you want to send the auto-reply only to your contacts or to everyone who sends you email
  • Write the message you want to send to people
  • Click OK
Activate Automatic Replies
4
Deactivate Automatic Replies
  • Open the settings for "Automatic Replies"
  • Select "Do not send automatic replies" if you want to stop sending automatic replies