1A First Alternative

Nextcloud Web

This manual is for users that use Nextcloud on their 1A-server. This manual explains how to access Nextcloud from the internet.

Requirements

To complete this manual, you will need:

Usage

1
Open the starting-page of your 1A-server
  • Open your browser and go to your server starting-page (serveradres)
  • Click Nextcloud
Open the starting-page of your 1A-server
2
Log in
  • Enter your credentials username and password
  • Click Log in
Log in
3
Menu-buttons left
  • Click icon "files" to view an overview of your folders and files within Nextcloud
  • Click icon "lightning" to view an overview of the activity in Nextcloud
  • Click icon "gallery" to open a gallery with the images in Nextcloud
Menu-buttons left
4
Menu-buttons right
  • Click icon "magnifying glass" to open the search functionaliteiten
  • Click icon "bell" to open the notifications from Nextcloud
  • Click icon "person" to open your contacts within Nextcloud
  • Click on your initial to open your personal settings
Menu-buttons right
5
Files available through Nextcloud
  • Explanation: In tab Files you can see which folders and files are available through Nextcloud
  • The icons of the folders indicate if that folder is shared and where it is stored
    • If the icon contains a chainlink symbol then you are sharing this folder with another user
    • If the icon contains a < sign then this folder is shared with you by another user
    • If the icon is fully blue then the folder exists in the Nextcloud storage-location on your 1A-server
    • If the icon contains an outfacing arrow then this folder is located on a share on your 1A-server
Files available through Nextcloud
6
Sharing with specific people
  • Sharing of a folder with another user can be initiated through the following steps:
    • Click on the < symbol behind the folder or file that you wish to share to open the sharing menu
    • Click Sharing
    • In the bar you can enter the name or email address of the person you wish to share this folder with
  • For each person you can define what they are allowed to do
  • It is also possible to only share a specific file within a folder. To do so you open the folder and select the file you wish to share. The procedure is the same.
Sharing with specific people
7
Sharing through a share-link
  • When you create a Share link, this link can be send to others to give them access to this folder. You can Enable this option and copy the link
  • For each "share link" you can define what users are allowed to do through that link
  • It is also possible to only share a specific file within a folder. To do so you open the folder and select the file you wish to share. The procedure is the same.
Sharing through a share-link
8
Folders shared with you
  • Explanation Folders that other Nextcloud users share with you will become visible in your own Nextcloud. The folder will contain the < symbol and the initial or photo of the owner that shared the folder with you will become visible.
  • Click on the ... to open the menu for this folder
Folders shared with you
9
Removing files
  • Explanation: To keep your Nextcloud clean and organised it's possible to remove files or folders that you no longer need. As a safety precaution removed files are first sent to your personal trashbin. So if you accidentally remove a file that you still need, you can easily get it back.
  • Click on the "..." to open the action menu
  • Click on "Delete folder"
  • Attention: When user A shares a folder with user B and user B deletes the folder, the folder will be moved to the trashbin of both user A and B. The folder won't be visible anymore in the overview for both users. If user A (the original owner) removes the file it will only end up in the user A trashbin.
Removing files
10
Recovering files or deleting them permanently
  • In the bottomleft corner click on "Deleted files" to open the trashbin
  • Select the folders or files that you want to recover or delete
  • Click on the "..." to open the Actions menu
  • Select the action you want to perform
Recovering files or deleting them permanently
11
Other functionalities
  • Click on the < symbol to open the menu on the right
  • Click on Activities to open the activities tab, here you can see when this folder/file has been created, shared etc
  • Click on Comments if you wish to add a comment to a certain file
Other functionalities

Steps

1
Check which emailaddress will receive the notifications sent by Nextcloud
  • Click on your initial in the top right corner
  • Click option Settings
  • You are now in tab Personal info
  • Field Email shows which emailaddress the notifications will be sent to
Check which emailaddress will receive the notifications sent by Nextcloud
2
Notifications by email after activity in Nextcloud
  • From your Settings
  • In the navigation-pane on the left, click Activity
  • Select for which events you want to receive notifications by Mail
  • At the bottom of the page you can choose whether you want to receive notifications for your own activity in Nextcloud
  • In field Send emails you can select how often you want to receive email notifications
Notifications by email after activity in Nextcloud