Nextcloud Web

This manual is for users that use Nextcloud on their 1A-server.
This manual explains how to access Nextcloud with your webbrowser.

With Nextcloud it's quite easy and safe to share files with colleagues in and outside your office.
Is Nextcloud not active on your 1A-server? Please contact your 1A-partner.

Requirements

To complete this manual, you will need:

A computer with internet connectivity
Your username and password
The serveraddress of your 1A-server
A webbrowser

Usage
Configure

Usage

Open the starting-page of your 1A-server

Open your browser and go to your server starting-page (serveradres)
Click Nextcloud

Log in

Enter your credentials username and password
Click Log in

Menu-buttons left

Click icon "files" to view an overview of your folders and files within Nextcloud
Click icon "lightning" to view an overview of the activity in Nextcloud
Click icon "gallery" to open a gallery with the images in Nextcloud

Menu-buttons right

Click icon "magnifying glass" to open the search functionaliteiten
Click icon "bell" to open the notifications from Nextcloud
Click icon "person" to open your contacts within Nextcloud
Click on your initial to open your personal settings

Files available through Nextcloud

Explanation: In tab Files you can see which folders and files are available through Nextcloud
The icons of the folders indicate if that folder is shared and where it is stored

If the icon contains a chainlink symbol then you are sharing this folder with another user
If the icon contains a < sign then this folder is shared with you by another user
If the icon is fully blue then the folder exists in the Nextcloud storage-location on your 1A-server
If the icon contains an outfacing arrow then this folder is located on a share on your 1A-server

Sharing with specific people

Sharing of a folder with another user can be initiated through the following steps:

Click on the < symbol behind the folder or file that you wish to share to open the sharing menu
Click Sharing
In the bar you can enter the name or email address of the person you wish to share this folder with

For each person you can define what they are allowed to do
It is also possible to only share a specific file within a folder. To do so you open the folder and select the file you wish to share. The procedure is the same.

Sharing through a share-link

When you create a Share link, this link can be send to others to give them access to this folder. You can Enable this option and copy the link
For each "share link" you can define what users are allowed to do through that link
It is also possible to only share a specific file within a folder. To do so you open the folder and select the file you wish to share. The procedure is the same.

Folders shared with you

Explanation Folders that other Nextcloud users share with you will become visible in your own Nextcloud. The folder will contain the < symbol and the initial or photo of the owner that shared the folder with you will become visible.
Click on the ... to open the menu for this folder

Adding files and folders

U kunt bestanden toevoegen en nieuwe mappen aanmaken
Click button "+" and choose which action you want to perform

Removing files

Explanation: To keep your Nextcloud clean and organised it's possible to remove files or folders that you no longer need. As a safety precaution removed files are first sent to your personal trashbin. So if you accidentally remove a file that you still need, you can easily get it back.
Click on the "..." to open the action menu
Click on "Delete folder"
Attention: When user A shares a folder with user B and user B deletes the folder, the folder will be moved to the trashbin of both user A and B. The folder won't be visible anymore in the overview for both users. If user A (the original owner) removes the file it will only end up in the user A trashbin.

Recovering files or deleting them permanently

In the bottomleft corner click on "Deleted files" to open the trashbin
Select the folders or files that you want to recover or delete
Click on the "..." to open the Actions menu
Select the action you want to perform

Other functionalities

Click on the < symbol to open the menu on the right
Click on Activities to open the activities tab, here you can see when this folder/file has been created, shared etc
Click on Comments if you wish to add a comment to a certain file

Steps

Your personal settings

Click on your initial in the top right corner
Click option Settings
You are now in tab Personal info
Field Email shows which emailaddress the notifications will be sent to

Notifications by email after activity in Nextcloud

From your Settings
In the navigation-pane on the left, click Activity
Select for which events you want to receive notifications by Mail
At the bottom of the page you can choose whether you want to receive notifications for your own activity in Nextcloud
In field Send emails you can select how often you want to receive email notifications